Top 5 Document Management System features you need today.
Universal format support
Anyone who has kept an eye on technology over the past few decades knows that file formats are constantly changing. Today, common extensions such as .pdf and .docx may dominate the professional world, but that doesn’t mean there aren’t other file formats. The more formats your document management system can support, the better. This will ensure that you won’t run into any issues down the road.
The biggest advantage of having a document management system in the cloud is it gives employees the freedom and ability to access files and collaborate from any location.
Organizational hierarchy is one of the most important features built into a document management system. Categorization, tagging, and rating will help you find the files you need as quickly as possible.
An attractive user interface
Your staff is going to use your document management system on a daily basis, so you’ll want to make sure that the software is easy to use and features an attractive UI, or user interface. This is what you and your staff see when you login, which has the power to motivate employees and easily connect them to the information they are looking for. If your document management system is difficult to navigate, you will not make the most out of your investment and detract from productivity.
If you have a huge staff, it can be difficult to keep a connected social community. Permissions will be your best friend, as they allow you to choose who has the ability to delete or change files, access certain spaces, and maintain communications. The best document management systems allow administrators to set specific permissions for every employee, which protects important documents from being altered, while also instilling a clear structure in your document management system.